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Documents, Evidence & Training

Policies, evidence and training — linked to the controls they actually govern.

Internal governance, held to the same rigor as external compliance.

Tour Documents, Evidence & Training
21 CFR Part 11EU GMP Annex 11HIPAADPDPALCOA+
The Problem

Three broken systems. One constant compliance tax.

Policies, procedures and standards drift out of date — sitting in three different repositories with no traceable link to the controls they govern. Evidence sits in regular file shares with no tamper detection, no cryptographic integrity, no chain of custody. Training runs in a separate LMS that knows nothing about controls or risk — so non-completion is invisible to the people who care. Exceptions get approved in email and expire silently. Healthcare, Pharma and Quality teams pay a constant compliance tax for these gaps.

The GRAC Approach

Three integrated systems on one platform.

Three integrated systems on one platform, each purpose-built and unified by linkage to the controls they serve.

Document Management
For the living policy / procedure / standard lifecycle.
WORM Evidence Vault
Cryptographic integrity, chain of custody, legal hold, tamper detection.
Training & Awareness
Trigger-based assignment. Completion as evidence. Non-completion as risk signal.

Documents change. Evidence cannot. A policy gets updated; an assurance evidence artifact must remain immutable for as long as retention demands. Mixing the two creates legal and audit risk. GRAC keeps them separate by design — and unified by linkage.

What You Get

Four capabilities. One evidenced operating layer.

01

Document Management

  • Centralized, searchable repository for policies, procedures, standards, guidelines, forms, templates

  • Folder and taxonomy by domain, department, release, Practice

  • Full version control with history

  • Authoring workflow — draft → review → approve → publish

  • Review cycle management with auto-generated review tasks before expiry

  • Expiry management and document retirement

  • Integration with SharePoint, Google Drive, S3, on-premise repositories

  • Linkage to Practice Instances, obligations, releases, dependencies, third parties, VAPT findings

  • Document coverage map identifying obligations lacking documentation

  • Policy-to-practice traceability

  • Duplicate detection and gap detection

  • Document health dashboard

02

WORM Evidence Vault

  • Write-Once-Read-Many storage with cryptographic integrity

  • Per-artifact hash, timestamp and provenance metadata

  • Tamper detection on every access

  • Full chain of custody — who accessed what, when, why

  • Retention policies per obligation / regulation / legal hold

  • Legal hold overrides retention until released

  • Certified deletion

  • Export packages for regulator submission with integrity verification

  • Role-scoped access — audit, forensic, regulator, executive

  • ALCOA+ compliant out of the box for pharma

03

Training & Awareness

  • Built-in course builder — text, images, videos, quizzes, assessments

  • Import SCORM, PDF, video and slide content

  • Link training to Practices, Practice Instances, obligations, releases or domains

  • Trigger-based assignment on Instance creation, applicability changes, obligation changes, VAPT findings, onboarding

  • Real-time completion dashboards by individual, team, department, course

  • Certificate management with expiry-based renewal

  • Training completion as direct evidence in Instance assurance activities

  • Missing training on critical Practice Instances flagged as a risk signal

04

Policy Exception Management

  • Structured exception request — linked Practice Instance, obligation, rationale, compensating controls

  • Multi-level approval workflow with required approver authority

  • Conditions and expiry dates per exception

  • Auto-generated re-evaluation tasks at expiry

  • Exception register with concentration analytics

What Changes For You

From expired PDFs and orphan folders to evidenced governance.

Stop operating against expired documents.

Legally admissible evidence with defensible chain of custody.

Training that's operationally relevant — tied to the controls it serves.

Exceptions stop expiring silently.

ALCOA+ data integrity for pharma; HIPAA / DPDP-grade evidence handling for healthcare.

Proof

Regulator-grade by design.

ALCOA+ data integrity for pharma out of the box — 21 CFR Part 11, EU GMP Annex 11 ready.

WORM evidence vault meets regulator forensic admissibility — hash, timestamp, provenance, chain of custody.

Training auto-triggered on 5+ signal types — Instance creation, applicability change, obligation change, VAPT finding, onboarding.

Legacy GRC ToolSharePoint + LMS + Evidence folderAudit-specialistGRAC
Document-to-control linkageNoneNonePartialNative to every Practice Instance
WORM evidenceNot built for itNot supportedStrongCryptographic + chain of custody
Training control linkageSeparate LMSSeparate LMSLimitedTrigger-based on Instance signals
Exception registerEmail-basedSpreadsheetLimitedStructured with concentration analytics
See it in your environment

Book a Demo.

We'll show you the end-to-end lifecycle: a policy authored, an assurance run captured to WORM, a training assignment fired by a Practice Instance, an exception requested with compensating controls.

Tour Both Systems Download the Evidence Integrity Whitepaper